Safeguarding and Privacy
Fiona and all staff members are on the updated Government DBS system
Morton Tutoring’s commitment to safeguarding.
At Morton Tutoring, I believe that all children have an absolute right to a childhood free from abuse, neglect, or exploitation. All adults involved in our activities have a duty of care to safeguard and promote the welfare of the children we work with.
Who does safeguarding apply to?
We work closely with groups and individual to ensure my programmes are delivered safely. Fiona and all staff have an up-to-date enhanced DBS check and receive training in safeguarding and child protection before commencing work.
This includes understanding why safeguarding matters, being able to identify different types of abuse, becoming familiar with Morton Tutoring’s code of conduct and knowing how to respond to a suspicion or allegation.
Safeguardingaudit
In November 2022, Morton Tutoring successfully passed a thorough safeguarding audit as part of the Tutor Full network.
It met all the necessary requirements including:
• Safeguarding is an intrinsic part of organisational values and culture and is promoted through all organisational messaging.
• Fiona has shown consistent safeguarding messaging.
• There is clarity of safeguarding messaging between all stakeholder groups engaged with Morton Tutoring .
Privacy Policy
Effective date: June 2026
Mel Caden Tutoring is committed to protecting the privacy of students, parents/carers and other clients. This privacy policy explains how personal information is collected, used and protected.
Who is responsible for your data?
Mel Caden Tutoring is a sole trader business. I am responsible for the personal information I hold and for ensuring it is handled in accordance with applicable data protection law, including the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Data (Use and Access) Act 2025.
What information do I collect?
I may collect and store:
Student, parent/carer and client names
Addresses
Email addresses
Telephone numbers
Information needed to arrange tutoring sessions
Notes about student progress and learning needs
How I use your information
I use personal information only for purposes connected with providing tutoring services, including:
Arranging lessons
Communicating with parents/carers and clients
Managing waiting lists
Keeping appropriate records of student progress
Providing a safe and effective tutoring service
I do not sell, share or use personal information for marketing purposes without consent.
How I store your information
Contact information may be stored electronically and on paper.
Student progress records are kept in written paper form only.
I take reasonable steps to keep information secure, including keeping paper records in a secure place and protecting electronic records with appropriate security measures.
Sharing your information
I will only share personal information where necessary, for example:
Where required by law
Where needed to protect someone’s safety
Where I have your permission
I do not routinely share client information with other organisations.
How long I keep information
I keep personal information only for as long as it is reasonably needed.
My usual retention periods are:
Client contact details: while tutoring is ongoing and for up to 3 years afterwards
Waiting list information: until no longer needed, or up to 3 years after last contact
Student progress notes: while tutoring is ongoing and for up to 3 years afterwards
After this time, information will be securely deleted or destroyed.
Your rights
You have rights under data protection law, including the right to:
Ask what personal information I hold about you
Ask for incorrect information to be corrected
Request deletion of information where appropriate
Object to certain uses of your information
To make a request, please contact:
melcadentutoring@gmail.com
Complaints
If you have concerns about how your personal information is handled, please contact me first so I can try to resolve the issue. I will acknowledge your complaint within 30 days, investigate it appropriately, and respond with the outcome without undue delay.
If you remain dissatisfied after I have responded, you have the right to complain to the Information Commissioner’s Office (ICO), the UK data protection regulator.
Changes to this policy
This policy may be updated occasionally to reflect changes in my business or legal requirements.
Data Breach Response Note
Effective date: June 2026
Purpose
This document explains what I will do if personal information held by Mel Caden Tutoring is lost, accessed by someone unauthorised, disclosed accidentally, or otherwise compromised.
Personal information held by my business may include client contact details and student progress records.
Examples of possible data breaches
A data breach could include:
Losing paper records containing client information
Losing a laptop, phone or device containing client information
Sending an email containing personal information to the wrong person
Someone accessing my files without permission
Accidentally sharing student information with someone who is not authorised to receive it
Steps I will take if a breach occurs
If I become aware of a possible data breach, I will:
Identify what has happened
I will record:What information may have been affected
Whose information may be involved
When and how the breach happened
Take immediate action to reduce risk
This may include:Recovering or deleting information if possible
Changing passwords
Securing paper records
Contacting the person who received information accidentally, if appropriate
Assess the seriousness of the breach
I will consider:What information was involved
Who may have accessed it
The possible impact on the people affected
Report where required
If the breach is likely to result in a risk to people’s rights and freedoms, I will report it to the Information Commissioner’s Office (ICO) within the required timeframe. If the risk is high, I will inform the affected individuals and explain what has happened and what steps I have taken.Keep a record
I will keep a written record of:The date of the breach
What happened
The information affected
Actions taken
Whether reporting was required
Preventative steps
I reduce the risk of breaches by:
Keeping paper records secure
Using passwords on electronic devices
Keeping software and security settings updated
Only collecting information needed for tutoring purposes
Destroying information securely when it is no longer needed